I use a cheap paper notebook, like 5x8 inch size. Each day, first thing when I start work, I write the date at the top of the next blank page, copy the items from the previous page that are not done, and add new items at the bottom of the list as they come up. Tasks I haven’t started have a blank box next to them, tasks I’ve started get a half-filled box, and finished items get a filled box. Anything that moves from one day to the next that hasn’t been started gets a digit in the box that increases by one each day. If the number gets to 10 I cross the item off as cancelled. When I’m picking a new task I try to prioritize some the tasks with higher numbers.

If I need to take notes I’ll use nearby blank space, sometimes a facing page. Generally I keep notes very short, long details go into whatever ticketing system we’re using with the ticket number in my notebook so I can find it again.

Mostly I don’t keep very many active tasks, so it’s rare that I have to cancel items. If my list is getting long I stop putting new items on it and just tell people I’m too busy to accept new stuff. I used to try to track more stuff, but I learned that just meant I ended up with lots of notes about stuff that I never had time to do, so I quite wasting my time tracking them.

When the notebook is full I put it on the shelf and get a new one.

I keep the notebook next to me on my desk. If someone asks me for something I check the book, if it looks like I’ve got time, I add it to the book. When I go to a meeting, I take it with me. If I don’t happen to have it I usually remember what’s on the current page because I just wrote it there that morning.

It’s low-tech, and I like it that way.